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Senior Associate Administrative Assistant

Job Field:
Clinical Research Jobs
Discipline:
Clinical Study Admin Jobs
Country:
Switzerland
Region:
Switzerland All
Contract Type:
Permanent
Currency:
Unspecified
Salary Description:
Competitive
Posted:
02-Oct-17
Recruiter:
Clintec
Job Ref:
SWI-AdmAst-03/08-JB

Senior Associate Administrative Assistant, Full time, Office Based in Lucerne, Switzerland

Clintec is actively recruiting for a Senior Administrator to join our expanding global company in Switzerland in a permanent, full time position. The role will be office based in Lucerne, working directly in-sourced to our top pharmaceutical client, gaining global administration experience.

Responsibilities:

Executive Administrative Support:
Providing administrative support to executive level
Scheduling appointments and meetings
Maintaining calendar for executive level employees
Preparing expense reports
Organizing extensive travels, arranging for booking of flights, accommodation and onsite meetings; keeping track of travels
Handling visa applications and checking visa requirements
Organizing internal and external events (team meetings and activities, congresses)
Creating Purchase Orders and Payment Requests and maintaining overview of same
Controlling and regular checking of department budget, close cooperation with Finance

Alps HR Administrator:

Coordination of processes between HR teams (payroll, recruiting, HR support center, global mobility)
Preparing HR documents (letters, contracts), filing documentation and providing general support for HR processes (such as hires, transfers, reference letters, etc.)
Monitoring HR Mailbox and guiding requests to appropriate parties
Participating in HR projects (onboarding, employer branding, etc.)

Qualifications, Skills and Experience required:

Commercial education or equivalent. Higher level education preferred.
Minimum of 5+ years’ experience as administrative assistant, experience working with Human Resources preferred (not required)
Excellent oral and written communication in English and German
Very strong in MS Office (Word, Excel, PowerPoint, Outlook), IT-savvy
SAP knowledge preferred
Able to prioritize tasks and cope with a heavy, diverse workload
Detail oriented and proactive, with a “can do” mentality
Team oriented but able to work independently on projects and assignments
Open to feedback & learning

Company Information:

Clintec AG in Zug is a global CRO present in over 50 countries worldwide. We are currently working on strategic assignments as a pharmaceutical service provider with several multinational pharmaceutical companies in Switzerland. As part of our expansion to our established team in Switzerland, we have a number of exciting opportunities available.

By working for Clintec you will have exposure to interesting assignments with leading players in global pharma R&D, and hence you can further your career in a dynamic, stable environment where you can be assured of rewarding benefits.

Closing Date:
02/10/2017

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