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Medical Affairs Project Administrator

Job Field:
Clinical Research Jobs
Clinical Study Admin Jobs
Germany All
Contract Type:
Temp / Locum / Contract
55,000 to 55,000 per annum
Key People
Job Ref:

An excellent opportunity has arisen for a Medical Affairs Project Manager to join a well-established Biopharma client based in Germany. The primary function of this position will be to support the Medical Affairs function in the office on an initial 9 month fixed term contract basis.

As Project Manager Medical Affairs you will have two key areas of responsibility, including managing systems, processes and ways of working within the department and provide secretarial and administrative duties in support of the Medical Affairs department.

You will also monitor and manage timelines and project schedules, keep the external and internal teams updated on project status, identify challenges and support solution finding.

Other responsibilities might include;
-Manage the administration of departmental processes, including, but not limited to:
-The Investigator Initiated Research and Educational Grants databases
-The EU/RoW Medical Affairs company database
-Coordinate and track payments for Medical Affairs projects, Purchase requisitions, POs, tracking invoices/payments
-Prepare contracts, invoices for suppliers, consultants, agents etc.
-Maintain and manage the approvals of Medical Affairs materials
-Process legal contracts in the management system
-Coordinate, plan and prepare on and off site meetings
-Prepare on boarding of newcomers by organizing equipment / software and initiate all necessary administrative steps
-Monitor project statuses, progress and deliverable through continuous communication with all members of the Medical Affairs team. Projects could include: clinical & observational studies, Advisory Boards, symposia, Investigator Initiated Trials, Slide deck drafting/update, documentation of medical information
-In collaboration with the Medical Director and Associate Medical Directors establish realistic deadlines, analyze and prioritize project activities and tasks
-Provide routine progress reports on all aspects of the project to all stakeholders including management and project team
-Support communication with key internal and external stakeholders Serve as the single point of contact for all aspects of projects

Experience Required:
*Pharmacist (PharmD) or equivalent OR significant relevant therapeutic area experience (clinical, scientific or academic).
*Good English language skills
*Excellent administration and organizational skills
*Solid interpersonal communication and presentation skills
*Experience at working both independently and in a team-oriented, collaborative environment is essential

Desirable Experience:
*Previous medical affairs experience in the pharmaceutical industry,
*Excellent oral and written communication skills, interpersonal skills, analytical skills, ability to use work process, briefing and spreadsheet software
*Proven excellence in managing multiple responsibilities, priorities and tasks with minimal direction
*Proven excellence in operating in a matrixed or team environment
*Successful at managing a high-volume of projects simultaneously while consistently delivering quality end-product
*Excellence communicating and collaborating across various parts of the organization and at various management levels (Finance, R&D, Compliance)

For further details on this role, or other opportunities within Medical Affairs, please contact Tim Barratt on +44(0)1727 817 626 or email

Closing Date:

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